These fields are located under the main menu bar on the left side. "Stack: Inbox" will be a shorter time slot to work through your inbox and answer emails directly out of your inbox. This will typically be a longer 1 hour session. "Stack: Folders" will be your time slot to empty your inbox into your action folders and work through your action folders. We recommend you label your longer session as "Stack: Folders" and your shorter sessions as "Stack: Inbox". It's easiest if you click on the date and time (or approximate time) you would like to create an entry. To set up recurring calendar sessions, follow the steps below: + 1. ![]() Remember that archiving means you can still search and find these emails, they just won't be taking up space in your inbox anymore.īlocking out time to Stack helps you build the habit and ensures that you email when it's time to email, and do your other work when it's time to do that work. This is next to your select checkbox at the top of the screen. Selecting this will ensure that all the emails before the date you searched for are selected and not just the ones currently being displayed. This appears above the first email message in your inbox at the top of the screen. Click the "Select all conversations that match this search," link The select checkbox can be found at the top left of the screen right under the search field. Gmail can have trouble archiving more than a years worth of emails at a time, so we recommend archiving a year at a time until your inbox is clear. In the example we've shown, we've selected three months worth of emails for a given year. Replace the YYYY/MM/DD with the dates for the emails you want to arhive by year. Go to the gmail search bar and enter before: yyyy/mm/dd after:yyyy/mm/dd ![]() When you name folders, remember to use short, action-oriented names. But try not to have too many folders otherwise it will feel cumbersome to work through your folders. And if you need more folders, definitely add them. If you don't need a folder, get rid of it, you can always add it back later. Determine if you need to customize your action folders. This folder keeps the number of emails in the Reply folder down to a minimum. This folder is for emails that have information you need to review, or emails you have been CC'd on. This folder holds emails with tasks you need to delegate to other people to complete. ![]() Remember to BCC yourself again if you need to follow-up so that the response stays in this folder. Put the emails you've BCC'd yourself on that you want to track into this folder. This folder helps ensure that things aren’t slipping through the cracks. Remember to use the number in all your action folder names so that it shows up in order in your email application. This folder is for meeting or events that you need to accept or schedule. This folder will hold emails that you can do quickly, and emails that will take you longer than 5 minutes that need to be scheduled on your calendar to complete. If the email is going to take you longer than 5 minutes, put it in your "2. ![]() This is the folder that contains emails you need to reply to in under 5 minutes. To create your action folders (which Gmail calls "Labels") go to your settings menu or look on your left hand menu for the words "Manage Labels" This can sometimes be hidden under the "More" link at the bottom of the page.
0 Comments
Leave a Reply. |